What is a file reception system?

Over 70 y.o. Technology

One of the first versions of the XeroX Copier. Introduced in 1949 as the first xerographic product to be marketed, it was only a modest success, but it paved the way for much bigger things.

In 1953, the cover of the 1959 Annual Report graphically and boldy predicted the future of the company's first officer copier, the revolutionary 914.


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Benefits of a modern file reception like UNI-Share

As healthcare continues moving into the digital era, high resolution color imaging devices are becoming more commonplace, but fax is not capable fo sending color images, or high resolution typically.

Lets move away from the limits of a centralized fax machine. Keep people productive, and kickoff workflows with custom 365 Power Automate destinations.

Chose to save a copy of your file for as long as you like. Avoid the headache of tracking down a copy of the accidental misplaced or shredded document.


What is HIPAA Compatible?

HIPAA compliance comprises of technical safeguards as well as procedural. Our Uni-Share system is built within the Microsoft 365 environment, which has the tools to become fully HIPAA compliant.

A key piece of HIPAA compliance is obtaining a Business Associate Agreement (BAA) with the third party in control of the service environment. Microsoft offers a BAA for their 365 environment.

Below are the technical safeguards required for HIPAA compliance, and how Uni-Share can fulfill them.

HIPAA Compliance Technical Safeguards

A covered entity must implement technical policies and procedures that allow only authorized persons to access electronic protected health information (e-PHI).
45 C.F.R. § 164.312(a).

Uni-Share uses Microsoft 365 authentication to control access to PHI.

A covered entity must implement hardware, software, and/or procedural mechanisms to record and examine access and other activity in information systems that contain or use e-PHI.
45 C.F.R. § 164.312(b).

The Microsoft 365 platform offers a variety of log collection and alert tools.

A covered entity must implement policies and procedures to ensure that e-PHI is not improperly altered or destroyed. Electronic measures must be put in place to confirm that e-PHI has not been improperly altered or destroyed.
45 C.F.R. § 164.312(c).

The Microsoft SharePoint offers a variety of document version controls and user permission controls.

A covered entity must implement technical security measures that guard against unauthorized access to e-PHI that is being transmitted over an electronic network.
45 C.F.R. § 164.312(e).

The Microsoft SharePoint offers a variety of document version controls, user permission controls, and a recycle bin.


Microsoft's Tools for HIPAA Compliance